Filestage
Filestage: A structured review platform for teams that need staged approvals and clear file decisions. Ranked #27 of 32 in Document Collaboration Software by our editors (6.0/10); pricing: Free plan · paid from $199/mo · 14-day trial; best for structured creative review workflows.
At a glance
- Editor score6.0 / 10
- PricingFree plan · paid from $199/mo · 14-day trial
- Best forStructured creative review workflows
- Free planYes
- Paid from$199/mo
- Approval workflowsYes
- Founded2014 · Stuttgart, Germany
- Facts checked19 Sep 2026
Where it wins
- Staged reviewer groups support internal and external approval flows.
- Version comparison, annotations, and decisions keep feedback contextual.
- Reports, reminders, REST API, and webhooks support structured processes.
Where it doesn't
- Free is limited to one active project and five new files monthly.
- Starter begins at $199 per month, before additional seat bundles.
- Its focus is approval workflows rather than general document collaboration.
Our verdict on Filestage
Filestage is an online proofing platform for marketing, creative, production, and compliance teams. It organizes document, PDF, image, video, audio, website, and interactive HTML reviews into project-based workflows. Teams can create reviewer groups for staged internal and external feedback, add contextual comments and annotations, compare versions, set due dates, and record decisions such as approve, request changes, or reject. External reviewers can access shared files without creating accounts, while guest access is limited to commenting.
The published plans show a freemium structure. Free costs $0 per month and includes one active project, up to five new files per month, 10 team members, and unlimited reviewers. Starter costs $199 per month and adds unlimited active projects, unlimited new files, version comparison, and 10 included seats, with additional seats available in bundles of 5. Business costs $329 per month and adds review agents, automations, advanced compare mode, external partner uploads, and review reports. Enterprise adds organizational controls, data residency control, unlimited reviewer groups, audit logs, and custom roles and permissions. A 14-day free trial is also available.
Filestage fits teams that need repeatable approval rather than an open-ended workspace for everyday document collaboration. Its integrations include Slack, Microsoft Teams, Google Drive, Adobe Premiere Pro, Adobe Photoshop, Adobe InDesign, Jira, and Zapier. REST API access and webhooks extend its platform fit for structured content-approval workflows, while reports capture comments, decisions, and timestamps. Teams choosing Filestage should value staged reviews, version history, reminders, and auditable decisions. Teams primarily seeking broad real-time document creation and collaboration may need a different type of tool.
Your product? Our editors can test Filestage in depth and publish a review, labelled as paid · from $99/mo →
Filestage pricing
All 4 Filestage plans and prices →
Filestage fact sheet
| Free plan | Yes |
|---|---|
| Paid from | $199/mo |
| Approval workflows | Yes |
| Version history | Unlimited |
| Guest access | Comment_only |
| Role permissions | Yes |
| Audit log | Yes |
| Collaborator limit | Not verified |
| Free trial | 14 days |
| Deployment | Cloud |
| Platforms | Web |
| Integrations | 8 integrations: Slack, Microsoft Teams, Google Drive, Adobe Premiere Pro, Adobe Photoshop, Adobe InDesign … |
| Pricing | Free plan · paid from $199/mo · 14-day trial (source) |
| Website | filestage.io |
| Facts checked | 19 Sep 2026 |
Filestage integrations
Filestage lists 8 integrations on its own site.
- Slack
- Microsoft Teams
- Google Drive
- Adobe Premiere Pro
- Adobe Photoshop
- Adobe InDesign
- Jira
- Zapier
Alternatives to Filestage
- Google DocsA capable collaborative word processor with strong editing, sharing, and document-history tools.9.4
- Zoho WriterA broad, free document workspace with desktop apps, offline editing, and automation options.9.2
- Microsoft WordA mature choice for document creation and collaboration across Microsoft 365.9.1
See all Filestage alternatives →
Also Ranked In
Filestage is ranked in 5 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026
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