The Best Enterprise Information Archiving Software in 2026
We researched enterprise information archiving software using official vendor websites, including pricing pages, plan tables, and product documentation. Rankings focus on the category’s core job, value for money, and verified features such as supported data sources, retention controls, search, and export capabilities.
Our top picks
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Top ranked
Mimecast Cloud Archive#1 of 249.0/10Enterprise archiving with policy-driven retention, legal hold, and collaboration capture.
Pricing on request
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Runner-up
Proofpoint Enterprise Archive#2 of 248.2/10A managed archive for retaining, searching, and exporting communications across multiple channels.
Pricing on request
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#3 ranked
7.7/10A focused cloud archive for email compliance, e-discovery, and legacy IM retention.
Pricing on request
Advertiser disclosure: iTechGuides is reader-supported. We may earn a commission when you click some links. How we rank.
The full ranking 24 tools, best first
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Best forLarge organizations needing established cloud archiving
Enterprise archiving with policy-driven retention, legal hold, and collaboration capture.
- Legal hold
9.0/10★★★★☆Visit Mimecast -
Best forRegulated enterprises archiving many communication types
A managed archive for retaining, searching, and exporting communications across multiple channels.
- Legal hold
8.2/10★★★★☆Visit Proofpoint -
Best forEnterprises archiving email and legacy IM
A focused cloud archive for email compliance, e-discovery, and legacy IM retention.
- Email archiving
- Collaboration sources
- Retention controls
7.7/10★★★★☆Visit Barracuda -
Best forEnterprises preserving varied historical information
A centralized archive for enterprise records, retention controls and historical-data access.
- Legal hold
7.4/10★★★★☆Visit site -
Best forEnterprises archiving data across many source systems
Broad cloud archiving, retention and eDiscovery for enterprises with diverse data sources.
- Legal hold
7.1/10★★★★☆Visit Archive360 -
Best forEnterprises consolidating archives across legacy systems
A centralized archive for enterprises managing content across legacy and modern systems.
- Legal hold
6.9/10★★★☆☆Contact ZL Tech -
Best forCompliance teams archiving regulated communications
Compliance-focused archiving with strong legal holds and eDiscovery, sold through a sales-led model.
- Legal hold
6.8/10★★★☆☆Visit Global Relay -
Best forTeams needing email archiving with flexible eDiscovery
Email archiving with retention controls, eDiscovery workflows, and flexible search and exports.
- Legal hold
6.6/10★★★☆☆Visit Jatheon -
Best forEnterprises archiving email and collaboration threads
Preserves email and collaboration threads for enterprise retention, search, and e-discovery.
- Email archiving
- Collaboration sources
- Retention controls
6.5/10★★★☆☆Contact Smarsh -
Best forTeams archiving Microsoft 365 and other email
A focused cloud archive for organizations that need searchable, recoverable business email.
6.3/10★★★☆☆Visit site -
Best forLegal teams preserving collaboration-platform data
A collaboration-data eDiscovery platform for legal holds, collection, analysis, and export.
6.2/10★★★☆☆Visit Hanzo -
Best forTeams preserving web, social, and mobile records
Preserves web, social, mobile, and collaboration records with legal holds and signed exports.
6.1/10★★★☆☆Visit Pagefreezer -
Best forOrganizations focused on social-media records
A social-media archive with native capture, retention controls, search, legal holds and export.
- Collaboration sources
- Retention controls
- Search and export
6.0/10★★★☆☆Visit Smarsh -
Best forSmall or midsize teams archiving business email
A focused cloud archive for preserving, finding, and exporting business email.
- Email archiving
- Retention controls
- Search and export
6.0/10★★★☆☆Visit ArcTitan -
Best forSmall organizations wanting on-premises email archiving
On-premises email archiving with search, retention, legal hold and restore.
- Legal hold
6.0/10★★★☆☆Visit MailStore -
Best forTeams needing digital preservation with a free entry
Preservica pairs long-term digital preservation with retention, legal holds, and broad archive access.
- Legal hold
6.0/10★★★☆☆Visit Preservica -
Best forCost-conscious teams needing email eDiscovery
A focused email archive with legal holds and detailed search for eDiscovery teams.
- Legal hold
5.5/10★★★☆☆Visit Intradyn -
Best forGoogle Workspace organizations needing Vault holds
A Workspace-focused vault for retention, legal holds, eDiscovery, and exports.
- Legal hold
5.5/10★★★☆☆Visit Google Vault -
Best forMicrosoft Teams users needing compliant call capture
A focused Teams recorder for organizations that need continuous, auditable communications capture.
- Legal hold
5.5/10★★★☆☆Visit Theta Lake -
Best forEnterprises managing email and collaboration records
Enterprise archiving for email, collaboration, and files, with retention, legal holds, and eDiscovery.
- Email archiving
- Collaboration sources
- Retention controls
5.5/10★★★☆☆Visit IPRO -
Best forTeams needing self-hosted email and message archiving
Email and message archiving with eDiscovery, legal holds, and cloud or on-premises deployment.
- Legal hold
5.4/10★★★☆☆Visit Cryoserver -
Best forOrganizations archiving websites and online communications
A cloud archive for defensible website captures, with email and collaboration-message archiving.
- Email archiving
- Collaboration sources
- Retention controls
5.4/10★★★☆☆Visit MirrorWeb -
Best forMicrosoft customers needing basic mailbox archiving
A Microsoft-centered mailbox archive with Outlook access, migration tools, and two paid plans.
5.3/10★★★☆☆Visit Microsoft -
Best forSmall teams already using Kerio Connect
A mail server with built-in archiving, best suited to teams already on Kerio Connect.
5.3/10★★★☆☆Visit Kerio Connect
No tools match those filters.
Compare at a glance
| # | Tool | Free plan | Paid from | Deployment | Email archiving | Collaboration sources | Retention controls | Score |
|---|---|---|---|---|---|---|---|---|
| 1 | Mimecast Cloud Archive | — | — | Cloud | — | — | — | 9.0 |
| 2 | Proofpoint Enterprise Archive | — | — | Cloud | — | — | — | 8.2 |
| 3 | Barracuda Cloud Archiving Service | No | — | Cloud | Yes | Yes | Yes | 7.7 |
| 4 | OpenText InfoArchive | — | — | — | — | — | — | 7.4 |
| 5 | Archive360 | — | — | Cloud | — | — | — | 7.1 |
| 6 | ZL Unified Archive | — | — | — | — | — | — | 6.9 |
| 7 | Global Relay Archive | — | — | Cloud | — | — | — | 6.8 |
| 8 | Jatheon Cloud | — | — | Cloud | — | — | — | 6.6 |
| 9 | Smarsh Enterprise Archive | No | — | Cloud | Yes | Yes | Yes | 6.5 |
| 10 | Hornetsecurity Email Archiving | No | — | Cloud | — | — | — | 6.3 |
| 11 | Hanzo | — | — | — | — | — | — | 6.2 |
| 12 | Pagefreezer | — | — | — | — | — | — | 6.1 |
| 13 | Smarsh Social Media Archiving | — | — | — | No | Yes | Yes | 6.0 |
| 14 | ArcTitan | No | — | Cloud | Yes | No | Yes | 6.0 |
| 15 | MailStore Server | No | — | On-premises | — | — | — | 6.0 |
| 16 | Preservica | Yes | — | Hybrid | — | — | — | 6.0 |
| 17 | Intradyn Email Archiving | No | — | Hybrid | — | — | — | 5.5 |
| 18 | Google Vault | No | $22/user/mo | Cloud | — | — | — | 5.5 |
| 19 | Theta Lake Teams Compliance Recorder | — | — | — | — | — | — | 5.5 |
| 20 | NetGovern | — | — | — | Yes | Yes | Yes | 5.5 |
| 21 | Cryoserver | — | — | — | — | — | — | 5.4 |
| 22 | MirrorWeb Web Archiving | — | — | Cloud | Yes | Yes | Yes | 5.4 |
| 23 | Microsoft Exchange Online | No | — | — | — | — | — | 5.3 |
| 24 | Kerio Connect | No | — | — | — | — | — | 5.3 |
Head-to-head All 16 comparisons →
- Mimecast Cloud Archive vs Barracuda Cloud Archiving Service
- Mimecast Cloud Archive vs OpenText InfoArchive
- Mimecast Cloud Archive vs Archive360
- Mimecast Cloud Archive vs ZL Unified Archive
- Proofpoint Enterprise Archive vs Barracuda Cloud Archiving Service
- Proofpoint Enterprise Archive vs Archive360
- Barracuda Cloud Archiving Service vs OpenText InfoArchive
- Barracuda Cloud Archiving Service vs Archive360
- Barracuda Cloud Archiving Service vs ZL Unified Archive
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How we rank enterprise information archiving software
Every tool on this page was researched by iTechGuides Editors from its official website — pricing pages, plan tables and product documentation. We rank on how well each one does this category's core job, what the free or entry plan includes, and where it falls short. Where we have enough verified facts, the score out of 10 is a rubric — job fit, value and how much we could verify — shown with its breakdown on every tool's page; a tool we have not verified enough to score yet shows its rank without a number. Scores are re-checked when a product changes its plans. Read the full editorial policy, or submit a tool we missed.
Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026
Last updated · How we research and update